| |
| > I.T. Helpdesk > LÉA: The Omnivox Virtual Classroom > LÉA Frequently Asked Questions |
This list of FAQs reflects the most common questions we receive regarding the use of Léa. If you cannot find an answer to your question here, please email Marleigh Greaney. If there are features that you would like to see included in future versions of Léa, please go to the Information Technology in Teaching and Learning at Vanier College (ITTL) to post your suggestion(s).
You can either just simply peruse our FAQs or you can click on a specific question below to go straight to the answer. |
- How can I organize my materials into "categories" in Léa?
- How can I import materials from one course into another course?
- How can I collect and return assignments on Léa?
- How can I set up group activities in Léa?
- How do I assign a teaching assistant to my course?
- How can Léa be used by departments to facilitate communication and exchange between teachers?
- How do I access student photos on Lea?
- How do I report an absence on Omnivox? (step-by-step PDF document)
|
| 1. How can I organize my materials into "categories" in Léa?
Léa allows you to organize your documents, assignments and list of recommended websites into categories:
| a. |
Add a document / Distribute a new assignment / Add a website |
| |
|
| b. |
Enter the requested information (e.g. title, description, ect.) |
| |
|
| c. |
To add a new category, go to Category, click on the arrow and select other (note that the default setting for categories is uncategorized). |
| |
|
| d. |
A blank box will appear. Type in name of the category. This category will now be available as a choice every time you add a document / distribute a new assignment / add a website. However, note that the categories you create in one module (e.g. distributed documents) do not carry over to another module (e.g. assignments). You can have the same category labels for several modules, but you must create them separately for each module. |
| |
|
| e. |
If you have already added a document / assignment/ website, and now want to categorize or re-categorize this item, click on List of documents / List of assignments / Recommended websites. Click on Modify icon for the item you want to categorize or re-categorize. Go to the Category box and proceed as above. Save your changes. |
> Back to the list of questions |
| 2. How can I import materials from one course into another course?
Léa allows you to reuse materials from one semester to another or from one course to another in the same semester.
| a. |
Select the course to which you want to import materials. |
| |
|
| b. |
Click on Data-Import/Share. |
| |
|
| c. |
Select Import from another class. |
| |
|
| d. |
Select what the type of materials you want to import - evaluation grid, distributed documents or assignment instructions. |
| |
|
| e. |
Select the semester of the course which contains the materials you want to import. |
| |
|
| f. |
Select whether you are importing materials from a course taught by yourself, or from the same course taught by someone else, or from another course in the same discipline. (Note that to import materials from a course taught by someone else, that teacher must have elected to share his/her materials for this course by checking the appropriate box under Data-Import/Share - Share data.) |
| |
|
| g. |
Select the section number. |
| |
|
| h. |
Select the items you want to import into your course. |
| |
|
| i. |
The items you import will retain their original categorization. If you want to re-categorize any of the items, see "How can I organize my materials into "categories" in Léa". |
> Back to the list of questions |
| 3. How can I collect and return assignments on Léa?
When distributing a new assignment, you have the choice to have students submit via the system or not. If you choose to have students submit via the system, the system will prompt them to upload the assignment file from their computer to the system. To verify whether students have submitted their assignments, click on List of assignments and look at the column labeled Assignments submitted. To collect the assignments, click on the number of submitted assignments (e.g. 19/35), and download the assignments. Save them to your computer.
Here is the tricky part - to return corrected assignments, you must rename the assignment files properly.
| a. |
To return assignments to students one at a time, rename the student's file so that it contains the student number, then an underscore, and then anything else. (Example: "085647_assignment1.doc"). Go to the List of assignments and then upload the file. |
| |
|
| b. |
To return assignments to a team of students, rename the file so that it includes each of the students' numbers separated by hyphens, then an underscore, and then anything else. (Example: "085647-075533_assignment1.doc"). Go to the List of assignments and then upload the file. |
| |
|
| c. |
To return assignments to students in a batch, first rename each of the individual files as above. Then, put all of these files in a folder named "assignments" (DO NOT NAME IT ANYTHING ELSE). Zip this folder by right-clicking on it, click on "Send to", select "zipped folder". The folder should now be named "assignments.zip". Go to the List of assignments and then upload the folder. |
> Back to the list of questions |
| 4. How can I set up group activities in Léa?
Group activities can be done in Léa through the use of Team Forums.
| a. |
To activate Team Forums for your class, go to My Services and select Team Forums. |
| |
|
| b. |
Click on Add a team forum. |
| |
|
| c. |
Give the Team Forum a title (e.g. Group 1) and brief description. Create as many teams as you need. |
| |
|
| d. |
To add students to one of the teams, Click on Add members to this forum. Team members can be students from this class only, or students from any other class you teach (e.g. group work between students in different sections of the same course). You can also add any teacher or staff member from the College to a team. Finally, you can even add any student from the College to a team. For instance, imagine that two Humanities teachers are exploring a similar theme in their classes and would like students from their respective classes to work together in teams. To do this efficiently, one of the teachers should provide the other with a list of student numbers and the other teacher will then add these students to the team forums. In all cases, each student will only see and have access to the team forum to which he/she has been added. |
| |
|
| e. |
Once an activity is done, you can lock the forum so that no new messages can be posted. Students will still be able to read the forum. To begin a second activity, add a new set of team forums. |
| |
|
| f. |
As of September 2008, Léa forums allow for text, file attachments, but no links. If students want to share links, they have to type them in and then copy/paste them into their browser. |
> Back to the list of questions |
| 5. How do I assign a teaching assistant to my course?
In Léa, a teaching assistant is anyone you authorize to help you manage your course. This person must be a teacher or staff member at the College (e.g. laboratory technician). If you are team teaching a course, one teacher must be the primary teacher and will have full access to the course information on Léa, while the other teacher(s) must be designated as teaching assistants by the primary teacher.
| a. |
Select the course to which you want to assign a teaching assistant. |
| |
|
| b. |
Click on Data Import/Share. |
| |
|
| c. |
Click on Teaching Assistance. |
| |
|
| d. |
Click on Add a Teaching Assistant to this Class. |
| |
|
| e. |
Enter the teaching assistant's employee number and last name. |
| |
|
| f. |
Select the features to which you want this teaching assistant to have access: Absences and late arrivals, announcements, assignments and drop-box, class forum, distributed documents, and online gradebook. (Note: A teaching assistant cannot be given access to the summary, calendar, data import-share, or student list.) |
> Back to the list of questions |
6. How can Léa be used by departments to facilitate communication and exchange between teachers?
Though not designed as an administrative tool, Léa can function as a document repository and communication tool for departments, albeit with a few caveats.
| a. |
One teacher in the department must request a Léa class (email Marleigh Greaney). This teacher will be an "administrator" of the Léa class. |
| |
|
| b. |
Other teachers can be added either as "teachers" or as "teaching assistants". The difference between these two designations is the level of access - "teachers" have full access to all functions of the class, while "teaching assistants" are granted access to only a subset of these functions (e.g. read only access) as defined by the "administrator". For more information on teaching assistants, see "How do I assign a teaching assistant to my course". |
| |
|
| c. |
Functions that are most relevant to departments: Announcements, Calendar, Distributed Documents, Forum, Team Forums for working groups, and Recommended Websites. Note that a teachers cannot as of yet automatically send a mass MIO to all the other teachers in the department; teachers must insert the names of individual teachers to whom they want to send a message. To send a message to all teachers in the department, you can post an Announcement or a message on the Forum. |
| |
|
| d. |
Léa classes are active for only one semester at a time. A new class must be created each semester (although the old classes can be archived on the system for later read-only access). Documents can be imported from one semester to another, so the class can keep growing over time as more documents are added. However, the list of "teachers" or "teaching assistants" must be re-entered each semester. |
> Back to the list of questions |
7. How do I access student photos on Lea?
a. Select the class for which you want the pictures.
b. Click on "Student List". Two options will appear: |
| |
i. View the list of students: The default setting for this option is to show 5 photos per line, along with the student's name and student number. To change the settings, go to the second option.
ii. Display parameters: |
- |
Select the output for your class list: Choose how you want your list to be displayed - Printer-friendly (no photos, black and white); small (7 photos per line) or medium (5 photos per line) or large photos (2 photos per line); file to be exported to Excel. |
- |
Select the display order of the list: The default setting is to sort the list by student name. You can also sort the list by student number, student first name, section number or program. |
- |
Please select the desired font size: For printed lists only - you can choose a small or medium font. |
- |
Please checkmark the elements you want to appear on your students list: For printed lists only - You can choose to have any/all of the following appear on your list: student number, section number, student name, program. You can also add an extra column for your own notes. |
|
> Back to the list of questions |
8. How do I report an absence on Omnivox?
Read this detailed step-by-step PDF file. Click here
> Back to the list of questions
> Back to the top of page |
| |
| |
| |
|
|
821 Sainte-Croix, Montréal, Québec Canada H4L 3X9 
514.744.7500 
514.744.7505
